Current Rules 2015
- NAMES & OBJECTS
The Club shall be called Guildford Working Gundog Club. Its objects shall be to promote and encourage the training of gundogs for work in the field and to organise training classes, working tests and field trials.
- OFFICERS & COMMITTEE
The Club shall consist of a President, Chairman, Hon Secretary, Hon Treasurer, Field Trial Secretary and a Committee of twelve and an unlimited number of members.
The management of the Club shall be in the hands of the Officers of the Club and a Committee consisting of no more than 12 members, all of whom shall retire annually but shall be eligible for re-elections.
Meetings of the Committee shall be held as often as deemed necessary and a quorum for Committee meetings shall be 5.
The Committee shall have the power to appoint sub-committees as it deems necessary. The Chairman of each sub-committee shall be on the general Committee and report the sub-committee’s recommendations to the general Committee.
- ELECTION OF MEMBERS
Candidates for membership shall be proposed by two existing fully paid up members and approved by the Committee.
- MEMBERSHIP LIST
The Club must make a list of members and their addresses available for inspection if so requested by the members of the Society or by the Kennel Club.
- CLUB PROPERTY
The property of the Club shall be vested in the Committee. In the event of the Club ceasing to exist a General Meeting shall be called to decide the disposal of the Club’s assets and the outcome of the meeting notified to the Kennel Club.
The Club will obtain written acknowledgements from donors of Cups and Trophies that they are given as outright gifts to the Club.
- CLUB ACCOUNTS
A Bank Account and a Building Society Account shall be opened in the name of Guildford Working Gundog Club into which revenue of the Club shall be paid and from which withdrawals shall be made on the Chairman, Hon Secretary and the Hon Treasurer’s signatures (any two). The accounts shall be kept by the Hon Treasurer and Auditors shall be appointed at each Annual General Meeting who shall audit the Club Accounts for the Annual General Meeting. NOTE: Certification of Accounts must be carried out by one qualified accountant or two unqualified individuals with accountancy experience.
The annual Subscription and a one off Membership fee shall be such an amount as agreed by members in General Meeting and notified to the Kennel Club. No member whose subscription is unpaid is entitled to any of the privileges of membership and if the member shall fail to pay outstanding subscriptions by the end of April, his or her name shall be automatically erased from the register. If a membership lapses than a new membership fee shall be required on rejoining.
- EXPULSION OF MEMBERS
Any member who shall be suspended under Kennel Club Rule A42j(4) and/or any member whose dog(s) are disqualified under Kennel Club Rule A42j(8) shall ipso facto cease to be a member of the Society for the duration of the suspension and/or disqualification.
If the conduct of any member shall, in the opinion of the Committee of the Club be injurious or likely to be injurious to the character or interests of the club, The Committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.
Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the Meeting, a resolution to expel is passed by a two-thirds majority of the members present and voting, his/her name shall forthwith be erased from the list of members and he/she shall thereupon cease for all purposes to be a member of the Club except that he/she may, within two calendar months from the date of such a meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
- FINANCIAL YEAR/ANNUAL GENERAL MEETING
The financial year of the Club shall be from 1st February to 31st January. The Annual General Meeting shall be held in March.
- GENERAL MEETINGS
The Annual General Meeting shall be held for the following purposes:
(a) To receive and approve the report of the Chairman on the activities of the past year.
(b) To receive and approve the Accounts for the past year.
(c) To elect the officer and Committee for the ensuing year.
(d) To transact any other business on the Agenda.
No other business shall be transacted at the Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those which in the opinion of the Chairman of the Meeting are urgent. Any member wishing to have any other matter placed on the Agenda must inform the Hon Secretary in writing 14 days before the date of the Meeting.Notice convening such a Meeting will be forwarded to every member not less than 28 days prior to the date of the holding of the Meeting.
- SPECIAL GENERAL MEETINGS
A special General Meeting shall be summoned by the Hon Secretary if six members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so.
No business other than that detailed on the Agenda can be discussed at a Special General Meeting. The Committee is empowered to call a Special General Meeting at its discretion. The following method of notifying members of a special General meeting will apply. In writing with 14 days notice of the Meeting.
- AMENDMENTS TO THE CONSTITUTION
The Rules of the Club may not be altered except at a General Meeting, the Agenda for which contains specific proposals to amend the Rules.
Any proposed alteration to the Rules may not be brought into effect until the Kennel Club has been advised and approved the alteration.
- ANNUAL RETURNS TO THE KENNEL CLUB
The officers acknowledge that during the month of January each year, maintenance of Title Fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club.
The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Club which may occur during the course of the year.
- KENNEL CLUB FINAL COURT OF APPEAL
The Kennel Club shall be the final court of appeal in all matters of dispute.
- The Society shall not join any Federation or Societies or Clubs.
- No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.